Substantive/Structural Editing Services

Do you want assistance to restructure your journal article according to IMRaD format or a customized format of your target publication? Do you need help with your fiction document? This service is suitable for you. Note that due to ethical reasons, this service cannot be offered to academic documents designed to assess students. These include dissertations, theses, research proposals, assignments, and essays.

This service tier is also in line with structural editing standards set by Editors Canada.

Standards for Structural Editing
Structural editing is assessing and shaping material to improve its organization and

1. Assess the overall organization and content of the material to determine its
suitability for the intended audience, medium, market, and purpose.

1. Reorganize material to achieve a coherent structure and sequence, a logical
progression of ideas, and a narrative or expository flow and shape appropriate to
the audience, medium, and purpose, keeping in mind that the medium often
determines organization (e.g., the inverted pyramid structure of a newspaper
story, the chapter arrangement of a book, the linked structure of a website). If
necessary, create and follow a new outline or site map.
2. Determine and either indicate or implement the most effective positioning of all
visual elements.
3. Revise, cut, or expand material, or suggest such changes, to meet length

4. Identify and either recommend or make appropriate deletions (e.g., to remove
repetitive or otherwise superfluous material) and additions (e.g., to fill gaps in
content or strengthen transitions between sections) in both text and visual
5. Recognize and either query or resolve instances of questionable accuracy,
inadequate research, and imbalance in content.
6. Recognize and recast material that would be better presented in another form (e.g.,
number-laden text as a table, descriptive material as a diagram, a long series of
points as a list, a lengthy digression as an appendix).
7. Select, create, or secure appropriate visual elements (e.g., images, sidebars,
headings, video clips), if necessary, in keeping with the requirements and
constraints of the publication (e.g., budget, schedule, format, medium). Determine
the appropriate content and length of captions.
Professional Editorial Standards 7 Revised 2009
8. Identify, create, or secure appropriate supplementary and referencing material
(e.g., glossaries, endnotes, web menu items, hyperlinks).
9. If required, create or secure accurate and complete peripheral material (e.g.,
masthead information in magazines, prelims and back matter in books,
navigational and help content for electronic publications).
10. Determine whether any permissions are necessary (e.g., for quotations, images,
audio excerpts). If necessary, obtain these permissions or bring the matter to the
attention of the appropriate person.

When requesting this service, please be clear in your scope. We would need to know your medium of publication, target audience, and purpose of the document to help with organization. Note that we can offer a comprehensive package that covers both structural/substantive and copy editing (both light and deep copyediting)

Published by leshabakhomotso

A professional text editor renowned for his excellent editorial skills in a broad range of disciplines.

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